Purchasing

The primary goal of Purchasing is to acquire quality supplies and services at the lowest cost to the citizens of Palm Beach County.
Most purchases are made using a competitive selection process to ensure that contracts are awarded to the lowest responsive and responsible vendor.
Equipment and supplies are normally delivered to the Purchasing Warehouse, unless otherwise specified on the Purchase Order.

Purchasing maintains a Vendor List, which is classified according to the goods or services provided.
You will be placed on this list upon receipt of your Vendor Information Profile.
Providing Purchasing supplemental catalogs and price lists is beneficial.
It is the Vendor's responsibility to notify Purchasing of any change to:* Business Name* Address, Telephone/Fax Numbers*Tax Identification Number

Vendors wishing to do business with the Sheriff's Office may obtain a Vendor Information Sheet from Purchasing.
Please be specific in describing the goods and/or services your company provides on the Vendor Information Sheet.
Return the completed Vendor Information Profile directly to Purchasing via fax machine or US mail.
Upon receipt, Purchasing will process the Vendor Information Profile and your business will be considered as a possible supplier.

Invitations to Bid/Requests for Proposals will be mailed to those sources appearing on the Vendor List.

When responding to a Bid/Request for proposal, "No Bid" responses are acceptable.
Bids/Requests for proposals are advertised in a local newspaper or associated business journals.
It is the responsibility to ensure that Bids/Request for proposals are delivered to Purchasing prior to the Bid/Request for Proposal opening date.
Bids/Request for proposals must be sealed with the envelope reflecting: * Bid/Request for a Proposal Number* Company Name
Bids/Request for Proposals will be opened in public at the time and place indicated in the Bid/Request for Proposal.
Purchasing will tabulate all Bids/Request for Proposals for selection of the successful Bidder/Proposer.
The successful Bidder/Proposer will receive written notification of award.

All invoices should be sent to: Palm Beach County Sheriff's OfficeAccounting P. O. Box 24681 West Palm Beach, FL 33416-4681
Invoices must reflect the following:* Purchase Order Number* Vendors Name* Prices stipulated on the contract
Payment is net 30, unless other terms are negotiated in advance and noted on the purchase order.
Inquiries regarding payment should be directed to Accounting.

For further information or assistance, please contact Purchasing.

Purchasing
3350 Gun Club Road
West Palm Beach, Florida 33406
Phone Number: (561) 688-3260
Fax Number: (561) 688-3280

Accounting
P.O. Box 24681
West Palm Beach, FL 33416-4681
Phone Number: (561) 688-3100
Fax Number: (561) 688-3121

PURCHASING

VENDOR INFORMATION

VENDOR LIST

BIDS/REQUEST FOR PROPOSALS

TAXES

PAYMENT